Job Descriptions of the CHS Band Booster Executive BoardThe President:
Shall preside at all meetings of the Organization and shall ex-officio member of all committees except the nomination committee. The President shall be the chairperson of all fund raising committees. The President shall appoint with the advice of the Band Director all special Committees. The President, or representative appointed by the President, shall attend all functions on behalf of the band boosters. The President shall be responsible for the overall operation of the booster organization and following the bylaws as stated and amended. 1st Vice-President: Shall assume the duties of the President in his/her absence. The 1st Vice-President will be the chairperson for the Concession Stand Committee that will oversee all aspects of the concession stand operations. The 1st Vice-President shall also be a part of all fundraising committees and assist with gathering supplies for those activities. The 2nd Vice-President: Will be chairperson of the Membership committee. The 2nd Vice-President shall also be a member of the Concession stand Committee and will work with the 1st Vice-President with regards to volunteers needs. The 2nd Vice-President shall also be responsible for coordinating and staffing the work crews for concession stands:
The Secretary: Shall keep an accurate record of all meetings of the Organization and of the Executive Board and perform other such duties as delegated. The Secretary will send out minutes to Executive Board no later than 3 days after meeting. Also, be responsible for the publicity of the Band Booster Organization and Band program (specifically band events, games, etc.) The Treasurer: Shall keep an accurate record of receipts and disbursements for the Organization. All accounts and disbursements made will have substantiating invoices, etc., necessary to assure full accounting of all funds. The Treasurer shall give a full report at each regular meeting.
Voting Procedure After the nominations are closed, a list of all the nominees will be posted. At the Booster Meeting on April 23rd, each nominee will have up to 2 minutes to explain why they will be the best person for the position they are going for. After that, there will be a secret ballot vote for the positions. The new Executive Boar members will be named on May 14th at the Band Banquet. |
Calera Middle School Booster Board Members (2013-2014)
President: Heather High - medicchic302@yahoo.com 1st Vice President: Melodie Waid - melodiewaid@yahoo.com 2nd Vice President: Kim Wright - mrskimwright@aol.com Secretary: Jina O'Clair - jina.oclair@gmail.com Treasurer: Sheneka Miller - smnevrsetls@yahoo.com |
Frequently Asked Questions
Who is a band booster?
If your student is part of the band program, you are! All current parents and family members are strongly encouraged to become actively involved! We need assistance on a continued basis to keep the program as successful as it has been. Everyone is welcome to work together to support and improve the instrumental music program for our children. Attend the monthly meetings and get involved in the decision making.
What do we do?
Whatever is necessary! There are many administrative and physical details to running such a large and successful program. The directors have no secretarial support. Imagine, for example, the logistics of feeding and transporting 100+ Marching Band members (uniforms, equipment and their instruments) many miles each weekend for a band competition!
Funds must be raised and accounted for, permission slips and health forms obtained and filed, chaperones recruited, luggage checked and stowed, as well as a thousand other necessary tasks and details.
Where does the money come from to fund all of the events and pay for extra instruction?
Some of the money comes from band fees, a much larger portion of the funding comes from fundraising (concessions, Thomas the Tank, Polar Express, etc.). It is important to understand that when a parent signs up to work an event, the band counts on the generation of funds from the parents’ work at the event. Occasionally, the band gets a donation for a specific use.
What does the ‘band fee’ money actually pay for?
A portion of the band fee money pays for the expenses of Band Camp. Extra Instructors are hired for the specialized training of certain sections. This can change year to year depending on the seniority in the particular sections. Some of the fee money is used for instrument parts/maintenance, uniform maintenance and equipment rental for training. It also covers transportation of the band throughout the year, and their band t-shirt. The money is also used for incidentals, such as, water to prevent dehydration during practice. Although the Band Camp does not include lunches or dinners due to the logistics of providing them, the fees do pay for some of the meals during the competition season.
Such massive undertakings require parents and supporters to help everything run smoothly.
We also assist with every performance—sometimes preparing travel itineraries, arranging for food every weekend (even preparing two or three meals), providing refreshments, moving equipment, and even fixing last-minute uniform emergencies…… and did we mention moving equipment?
Of course, we raise funds for the band program. We are often asked, “Why do the Calera Eagle Band Boosters do so much fundraising?” There are many expenses, which we gladly cover, that help make our program far superior to other programs with similar funding constraints.
Band Camp clinicians, instruments and repairs, trip expenses, student meals and a myriad of other small but extremely significant details are handled by the Band Booster Association budget to keep our program one of the best in the state of Alabama.
Why you?
If your child is part of the program, then you are part of the support system. If each of the band parents contributed a modest effort, none of us would find the tasks difficult. Some of us enjoy the camaraderie of regular band events and look forward to the opportunities band parents are given to interact with a terrific bunch of kids!
Please join us and see how enjoyable it can be to do your part!
If your student is part of the band program, you are! All current parents and family members are strongly encouraged to become actively involved! We need assistance on a continued basis to keep the program as successful as it has been. Everyone is welcome to work together to support and improve the instrumental music program for our children. Attend the monthly meetings and get involved in the decision making.
What do we do?
Whatever is necessary! There are many administrative and physical details to running such a large and successful program. The directors have no secretarial support. Imagine, for example, the logistics of feeding and transporting 100+ Marching Band members (uniforms, equipment and their instruments) many miles each weekend for a band competition!
Funds must be raised and accounted for, permission slips and health forms obtained and filed, chaperones recruited, luggage checked and stowed, as well as a thousand other necessary tasks and details.
Where does the money come from to fund all of the events and pay for extra instruction?
Some of the money comes from band fees, a much larger portion of the funding comes from fundraising (concessions, Thomas the Tank, Polar Express, etc.). It is important to understand that when a parent signs up to work an event, the band counts on the generation of funds from the parents’ work at the event. Occasionally, the band gets a donation for a specific use.
What does the ‘band fee’ money actually pay for?
A portion of the band fee money pays for the expenses of Band Camp. Extra Instructors are hired for the specialized training of certain sections. This can change year to year depending on the seniority in the particular sections. Some of the fee money is used for instrument parts/maintenance, uniform maintenance and equipment rental for training. It also covers transportation of the band throughout the year, and their band t-shirt. The money is also used for incidentals, such as, water to prevent dehydration during practice. Although the Band Camp does not include lunches or dinners due to the logistics of providing them, the fees do pay for some of the meals during the competition season.
Such massive undertakings require parents and supporters to help everything run smoothly.
We also assist with every performance—sometimes preparing travel itineraries, arranging for food every weekend (even preparing two or three meals), providing refreshments, moving equipment, and even fixing last-minute uniform emergencies…… and did we mention moving equipment?
Of course, we raise funds for the band program. We are often asked, “Why do the Calera Eagle Band Boosters do so much fundraising?” There are many expenses, which we gladly cover, that help make our program far superior to other programs with similar funding constraints.
Band Camp clinicians, instruments and repairs, trip expenses, student meals and a myriad of other small but extremely significant details are handled by the Band Booster Association budget to keep our program one of the best in the state of Alabama.
Why you?
If your child is part of the program, then you are part of the support system. If each of the band parents contributed a modest effort, none of us would find the tasks difficult. Some of us enjoy the camaraderie of regular band events and look forward to the opportunities band parents are given to interact with a terrific bunch of kids!
Please join us and see how enjoyable it can be to do your part!
